* The unit of measurement of the below sizes is mm.
Privacy Policy
Privacy Policy upheld by the Secretariat
Our Privacy Policy can be seen here in Japanese:https://www.sakurain.co.jp/privacyPolicy/
Privacy Policy
Personal Information Management
’Sakura International Inc. (Henceforth known as "Sakura") manages exhibition and event related sales promotion work. To ensure the confidentiality of data, we implement a company-wide policy which all employees must conform to.
The following are the rules we comply to.
1. In order to comply with laws and regulations regarding the handling of personal information, national guidelines and similar norms,we have established a personal information protection management system that complies with the Japanese Industrial Standard "
Personal Information Protection Management System Requirements" (JIS Q 15001).
2. Sakura will acquire, use and provide appropriate personal information for business purposes only. Similarly, personal information will not be obtained for purposes that exceed Sakuras scope of work. This is necessary to achieve the specified purpose of use.
3. When we receive work to manage personal information in full or in parts, we will appoint a supervisor to oversee all operations in relation to this.
4. Unless we have explicit permission from the owner of the personal information, we will not share this information with third parties.
5.Sakura will take measures to prevent and correct loss or damage of personal information, if any.
6. We will endeavor to promptly respond to all requests and complaints in regards to the handling of personal information. Disclosure of personal information will be at Sakuras discretion and we will accept requests of correction, notification of use, disclosure, deletion
and suspension of use. Please contact the Privacy Policy Office if required.
7. Sakura will maintain personal information within our Personal Information Management system.
Established: April 1st 2005
Revised: July 31st 2014
Sakura International Inc.
CEO Kaneyuki Myohdai
＜Privacy Policy Office＞
Administrative Department: Mr. Tomoki Kai
06-6624-3601
kai@sakurain.co.jp
For written personal information
1 When we receive personal information from a client
This information is only used for event, exhibitions, booth construction, decoration, consultancy and related service purposes.
Famous Individuals
Please contact our office for detailed procedures.
Personal information subject to disclosure that Sakura International possess
・Name or title of business handling personal information Sakura International Inc.
・Personal information protection managers title, position and contact:Business Management Group, General Manager, Tomoki Kai
(Contact information is the above "Personal Information Complaint and Inquiry Contact.")
・Usage purpose of all personal information subject to disclosure
As Sakura Internationals main businesses are creation/operation/booth creation/consulting related to exhibitions and events, we will set the usage purpose of personal information that we handle as below.
(1) Personal information of customers
・To execute the content of the contract for proper management
(2) Personal information of clients
・To properly manage the contract content with the client
(3) Personal information of shareholders
・To exercise rights and responsibilities based on the Company Act and the Commercial Code.
・In order for Sakura International to provide various items of convenience.
・To implement various measures to make the relationship between shareholders and the company smooth.
・For shareholder management such as making shareholder data based on various laws and designated standards.
(4) Personal information of people wishing to join our company
・To provide recruitment information and contact people interested to work for our company and for hiring applicants.
・For employment screening.
(5) Personal information of employees at Sakura International
・For work contact, making a list of employees, various procedures required by law (including after retiring from the job) and other work related management.
・For human resources screening, deciding assignment, secondment, and deployment destination.
・For deciding renumeration, payment, processing tax, social insurance procedures, and providing welfare.
・For safety management measures through video and online monitoring.
・Upon consent of the employee, for PR of Sakura International or PR of Sakura International in promotional material and other promotional activities.
・For appropriate health management. (Regarding employee health information such as health checkup results, we will not obtain,use, or provide it unless required by law.)
(6) Personal information of people who contacted us with an inquiry
・To improve customer service of Sakura International.
・To accurately grasp the content of inquiry or contact and deal with it.
*For the usage purpose above, "To properly manage the contract content" includes "usage before entering contract" and "usage after the contract is completed."
・Contact regarding complaints related to the handling of personal information subject to disclosure
・"Personal Information Complaint and Inquiry Contact." (Above "Personal Information Complaint and Inquiry Contact.")
・Name of authorized personal information protection organization and contact information regarding complaints
・Sakura International is currently not a member of any authorized personal information protection organization.
6. Procedure in response to disclosure requests
(1) Contact for requesting disclosure
・"Personal Information Complaint and Inquiry Contact." (Above "Personal Information Complaint and Inquiry Contact.")
(2) Document format required for submission upon disclosure request and other methods to request disclosure
Please send below to Sakura Internationals "Personal Information Complaint and Inquiry Contact." We will respond as quickly as possible.
a) "Disclosure Request Form" designated by Sakura International.
Please contact us if you do not have it. We will send you a copy.
b) Identification documents
1) The person himself is applying
None (we may contact you at a later date to confirm your identity).
2) An agent is applying All of the applicable documents below.
・Person with parental authority (or representative of a minor ward)
・Copy of official document indicating the address and permanent residence
・An official copy of the family register (copy of the entire register)
・Copy of official document indicating the address and permanent residence of the agent
・Guardian of an adult (legal representative of an adult ward)
・Copy of official document indicating the address
・A copy of the "Certificate of Registered Matters" (showing persons legal representative).
・Copy of official document indicating the address of the agent.
4, Agent with an authorization letter
・A copy of the registered seal of the person himself
・Authorization letter in a format designated by Sakura International (sealed using the registered seal of the person himself).
(If you do not have the authorization letter in a designated format by Sakura International, please contact us. We will promptly send it by mail.)
・Copy of official document indicating the address of the agent. (Registration number is allowed instead for lawyers.)
*"Official documents" include drivers license, various health insurance cards, pension books, basic resident register card with picture,passport, alien registration card, seal registration certificate, copy of the certificate of residence, official copy of the family register/excerpt,copy of certification of information recorded on foreign resident registration file, etc.
*The presented identification documents will be used as below. Please only send if you agree to the terms.
・The personal information will be used to respond to information disclosure from the person himself.
・Depending on the type of identification document you present we may be able to obtain sensitive information such as the specific permanent address.
・Unless required by law, we do not provide the personal information to a third party without consent from the person himself.
We also have no plans to outsource the handling of the personal information.
・If we cannot confirm your identity with identification documents, we may be unable to answer to disclosure requests.
・For other matters and how Sakura International handles personal information, please see our website below.
https://en.sakurain.co.jp/privacy-policy/
c) Handling charges
For "notice of usage purpose" and "disclosure," we charge a handling fee of \1,000 per application. Please enclose postal money order of \1,000 with the above documents.
If the above handling charge has not been enclosed, we will contact you about this but if there is no payment made within a designated period of time, we will disregard the disclosure request. We also do not return documents sent to us on principle.
*Notes
・Sakura International bears no responsibility for documents lost or accidentally not arrive because of the postal service.
・Please fill out all required items. If documents are found to be incomplete, we may send the document back.
・We may be unable to answer to your disclosure request if it falls under the exemptions of the privacy law.
・It may take some time depending on the content.
・Personal information collected through disclosure request will be handled only in the scope to deal with the requested disclosure.
Provided documents will be properly discarded by Sakura International.
・As a result of "corrections" or "usage suspensions", our corresponding services may be unable to be continued to be used. Thank you for your understanding in advance.
*"Personal information subject to disclosure" are aggregate of information that are systematically structured to be able to search using computers, or aggregate of personal information that are systematically structured for easily searching specific personal information
through organization, categorization, table of contents, index, and coincidence that follow a certain set of rules. They are also information Sakura International has the exclusive right to respond to when the person himself requests disclosure, correction of content,
addition, deletion, suspension of usage, elimination, and suspension of provision to a third party. For details, please contact "Personal Information Complaint and Inquiry Contact."
About Order
・The basic color of the display tables and wall panels is white, pole・frame is aluminum.
・Please contact us for more details such as exterior frames or for any inquiry to place heavy items on the shelves that exceed the weight limit.
・ You cannot decorate the walls and display tables in the manner they cannot be restored to their original conditions, such as making holes with nails, screws and thumbtacks, painting the wall panels, etc.
Repairing cost shall be charged for such an act, e.g. it costs JPY 21,450/ panel for wall panels.
・Other Items are also available upon request.
・Although on-site orders can be accepted, there is no guarantee that your request can be processed. Payment for such orders must be made on-site and in via credit card only(Japanese yen).
About Payment/Cancel Policy
About Payment
Invoice will be issued by the official contractor after the application. Please transfer to the designated account within one week from the issue date stated on the invoice.
All bank charges must be paid by the exhibitor.
The exhibitor will be charged for the bank commission fee. Please choose “OUR(Applicant)”relating to the transfer charge when making an international wire transfer.
There are no refunds available after the payment.
Your order will be completed after we received your payment.
Cancellation
Cancellations made on and within 21 days prior to the first day of the event, 100% of your order total will be charged. Cancellation fees also occur even if the event is called off, postponed or the exhibitor wishes to cancel by any cause beyond their control.
To officially order from us, you need to contact us by email stating that you agree on the cancellation policy. Once we receive the email with your confirmation on the cancellation policy, your order will be confirmed and therefore taken as an official order.
